On Saturday I spent a large amount of time deleting emails. When I say ‘deleting emails’, I don’t just mean clicking a button and moving emails from the Inbox to the deleted files folder; I mean I actually made myself go into the deleted files folder, and permanently delete them! Mind you I did open up the files I wanted to keep – for sentimental reasons, for important reasons or for resource-building reasons – and saved them to my data folders.
It was really bizarre the things I had kept in my Inbox. For example, I had kept every blog comment notification, every forum update notification – stuff that I could find nearly as quickly online – and I also had kept a lot of my email correspondence, when just keeping the last email with all the comings and goings underneath it would have done just as well. In November I did a major email cull and deleted about 700 emails! On Saturday I deleted from my Inbox about 200 and permanently deleted roughly 500.
After all that, I hope I haven’t deleted anything important by mistake! But the moral of my story is to watch what I decide to keep. I’m learning to delete the last email if a reply comes through, and to delete blog notifications once I’ve looked at them. If I find an interesting link in an email but don’t have time to read it then and there, I open it up on my internet browser as a tab and leave it there until I can come back to read it later. Google Chrome, the browser I’m temporarily permanently using, is set to ‘save and quit’, so that when I close the browser, the tabs will reappear when I next go online. This way the link doesn’t get lost in my Outlook, because I’m reminded to read it every time I use the internet. Hopefully, I can keep my emails better maintained from now on!
The moral of the story is: please – watch what emails you keep! You don’t need what you might think you need to keep!
What works for you? How do you sort your emails?
Some links I was reading up on email management: